Block party for 80 people
A 4-hour summer block party with burgers, sides, and drinks. Plan for 2 burgers per person, 1.5 drinks per hour, and extra trash bags for cleanup.
Plan supplies for your next community event
Block parties, club meetups, potlucks, and neighborhood gatherings. Pick a preset, adjust the numbers, and get a printable checklist.
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Example scenarios
Club meeting for 25 people
A 2-hour evening meeting with coffee, water, and light snacks. Plan for 1.5 cups of coffee per person and a few shared platters.
Neighborhood cleanup for 30
A 3-hour morning cleanup with gloves, trash bags, and water. Plan for 1 pair of gloves per person and 2 trash bags per person.
Common mistakes and tips
Underestimating drinks
People drink more than you think, especially at outdoor events. Plan for at least 1 drink per person per hour, plus extra water on hot days.
Forgetting serving supplies
It's easy to remember food but forget tongs, serving spoons, and napkins. Add these to your custom items list so nothing gets missed.
No backup plan for weather
Outdoor events need a rain plan. Add a tent or indoor backup location to your notes so your team knows the plan B.
Not labeling allergens
If you're serving food, write down common allergens (nuts, dairy, gluten) on small cards next to each dish. It takes 5 minutes and helps everyone stay safe.
What this planner assumes
- Quantities are based on typical community events, not catering industry standards.
- Drink estimates include both alcoholic and non-alcoholic options.
- Food quantities assume a mix of main dishes and sides.
- Your actual needs may vary based on your menu, your crowd, and the weather.
Last updated: January 2026 ยท Version 1.0